Every part you order, tied to the rig it’s for.
Purchase orders for RV repair shops: order a work order’s parts from the vendor, receive what arrives, send back what you don’t need, and keep track of the credit.
PO-0318 · Coastal RV Supply
PartialFor WO-1042 Dana Whitfield · Supplier invoice 88214
- Slide-out wiper seal (ft)3636
- Self-leveling lap sealant1212
- Roof vent cover, 14 in20
Purchase orders
- PO-0318Partial
- PO-0319Submitted
- PO-0320Draft
- PO-0316Received
Demo shop with sample data
The part for the slide is somewhere between the warehouse and your bay.
RV parts take time, and they don’t always arrive all at once. A purchase order records what was ordered, from whom and for which rig, and receiving shows exactly what came in and what’s still out.
Order from the work order
Put a work order’s parts on one purchase order, pick the vendor, and set when it’s expected.
- Linked to the work order and its part lines
- Vendor, supplier invoice number and expected date
- Or build an order from the reorder queue
Purchase order for WO-1045
Ray Delgado- Vendor
- Coastal RV Supply
- Expected
- Wed
- Water pump, 12 V, 3.0 GPM× 1$89.40
- Pump inlet strainer× 1$7.25
- Hose clamp, 1/2 in (on hand)× 2$0.80
Demo shop with sample data
Receive what actually came
Check in each line as it arrives. A partial delivery stays open until the rest shows up.
- Draft, submitted, partial and received
- Receiving puts parts on the shelf and their cost on the job
- Every open order, and what’s still due on it
Receive PO-0318
1 line open- Slide-out wiper seal (ft)Received
- Self-leveling lap sealantReceived
- Roof vent cover, 14 in2
Receiving adds the parts to stock and puts their cost on WO-1042.
Demo shop with sample data
Returns and sublets, on the record
A wrong part goes back on a return order with its own number, and you can see whether the credit has landed. Work you send out is recorded on the job with its cost and price.
- Return orders: draft, sent and refunded
- Credit awaiting and credit received, totaled
- Sublet work on the job, with what you pay and what you charge
Return orders
Awaiting credit
$86.40
Credit received
$212.00
- RET-0042 · Wrong vent coverSent
- RET-0039 · Unused awning armRefunded
Sublet work
SUB-0019 · Frame weld repair
WO-1047 Marcus Bell · North Valley Welding
- You pay
- $240.00
- Customer pays
- $310.00
- Status
- Sent
Demo shop with sample data
Vendors in one place
Each vendor keeps its account number and rep, and its purchase orders are listed on its record.
- Account number and account rep per vendor
- Purchase orders by vendor
- Merge duplicate vendors
Coastal RV Supply
Active- Account number
- 44-10287
- Account rep
- Alicia Ward
- Rep phone
- (530) 555-0161
Purchase orders
- PO-0318 · Partial$214.60
- PO-0319 · Submitted$96.65
- PO-0316 · Received$402.18
Demo shop with sample data
Purchase order questions
Can I order parts for a specific job?
Yes. The purchase order is linked to the work order.
Does receiving update inventory?
Yes, and it puts the cost on the job.
Can I track a return?
Yes, including whether the credit came back.
What about work sent to another shop?
Sublets are recorded on the work order with their cost and price.
See a part go from order to bay.
Mon–Fri, 8 AM–5 PM Pacific